Complete visibility into everything your organisation owns — devices, equipment and software — who has it, and what it costs.
Manage the complete lifecycle of hardware and software assets, understand how your systems depend on one another, and create reports that answer your business questions — all in one connected platform. From procurement and employee assignments to licences, maintenance, depreciation and secure disposal, Kanishu ITAM helps you stay in control of technology investments.
The problem
You can't protect, renew or account for what you can't find
Assets live in spreadsheets, licences are over- or under-bought, and when an auditor asks where a disposed laptop's data went, the answer is a guess.
What changes with IT & Business Asset Management
One register of everything you own
Assets and licences with who has them, warranties, service history and the full timeline from purchase to disposal.
Licence spend you can defend
Each licence's purchased and allocated seats are compared automatically — over-allocation and unused seats stand out.
Purchases that become assets
Requests, approval, quotation and purchase order; receiving the item creates the asset.
Disposal records for audit review
Data-wipe method, disposal vendor and destruction-certificate reference recorded for each data-bearing device.
Key capabilities
What IT & Business Asset Management does across its plans. Availability and limits vary by plan — each capability below shows the plan it starts on, and the comparison lists every difference.
Full asset lifecycle tracking — procurement, assignment, maintenance, retirement
A CMDB with service mapping and an impact view — see what a failure affects
Software licence management with expiry alerts and seat-allocation checks
Depreciation schedules and total cost of ownership reporting
Complete audit history on every asset, never silently overwritten
Take the 3-minute tour
IT & Business Asset Management with sample data — the screens your team would use every day.
See it
Works with the rest of Kanishu
Ticketing (ITSM)
On Business and up: raise a ticket from an asset or licence and see every ticket linked to it.
Vendor & Contract Management
On Business and up: link an asset's vendor to its full vendor record, with contract terms and renewal dates.
Continuous Assurance
Fully depreciated assets still in use, and disposed devices without a data-wipe record, are flagged automatically.
Everything IT & Business Asset Management does
Every capability, grouped by what it's for — not a feature-name soup.
Asset Lifecycle Management
Complete asset register
(All plans)
Identity, technical specs, procurement details, warranty and maintenance dates, plus unlimited custom fields for every IT asset you own.
Scannable asset tags
(All plans)
Fast physical lookup during audits and everyday handling.
Assignment history
(All plans)
Assign and unassign any asset to a person or pooled resource, with every assignment kept in the asset's history.
"My Assets" self-service
(All plans)
Every employee sees exactly what equipment is currently assigned to them, no special access required.
Return-to-stock workflow
(All plans)
Record a returned asset's condition, with damaged items automatically routed into the repair workflow.
Service & repair history
(All plans)
Every repair, upgrade, or inspection logged with cost, technician, notes, and next scheduled service date.
Formal retirement & disposal
(All plans)
The disposal method, and for data-bearing devices the data-wipe method, ITAD vendor and destruction-certificate reference, recorded for audit review.
Full lifecycle timeline
(All plans)
Procurement through disposal, in one chronological view per asset.
Bulk CSV import
(All plans)
Bring your existing inventory in with a guided upload and column-mapping wizard.
Powerful filtering & search
(All plans)
By category, status, department, location, or free text, across your entire asset list.
Refresh planning and end of support
(Business+)
Which devices reach the end of support or warranty, and what replacing them will cost, quarter by quarter.
Stock, lending and booking
(All plans)
Spare stock with reorder levels and spreadsheet import, equipment lent and returned, and items booked ahead for people and events.
Software License Management
Complete license register
(All plans)
License type, purchased vs. allocated seats, cost, dates, version, and support-contract reference.
Encrypted license key storage
(All plans)
Keys encrypted at rest and never re-displayed once saved.
Automatic seat-allocation check
(All plans)
Each licence compares purchased and allocated seats and is shown as within its seats, over-allocated or under-used. Seat counts are not a review of every licence term.
Link licenses to assets
(All plans)
See exactly which assets each license is installed on or allocated to.
Bulk CSV import
(All plans)
The same guided wizard as assets.
Reclaim unused Microsoft 365 licences
(Business+)
See who hasn't signed in for weeks, propose taking the licence back, and a second person approves before anything is removed.
Installed software against what you own
(Business+)
Every installed title matched to its licence, and the decision — keep, buy or remove — recorded with who made it.
Procurement & Vendor Management
Full purchase-request workflow
(Growth+)
Request, approval, vendor quotation, PO release, and receiving — one connected flow.
Receiving creates your asset record
(Growth+)
No asset exists in inventory until a physical unit is actually received and logged — procurement and inventory stay in sync by design.
Optional approval gating
(Growth+)
Require procurement approval before a request can proceed, if that's how your organization works.
Document attachments
(Growth+)
Attach quotes, invoices, and purchase orders directly to each request.
Procurement performance analytics
(Growth+)
Your own time-to-approval, time-to-quotation, time-to-PO, and time-to-completion, by vendor, category, and date range.
Vendor master directory
(Growth+)
Contact information and a running interaction log (calls, emails, meetings) per vendor.
Deep Vendor Management integration
(Business+)
Link a vendor here to its full record, contract terms, and renewal dates in the suite's Vendor & Contract Management product, with one-click import of existing vendors.
Purchase requests with several lines
(Growth+)
Many items in one request, approvals by amount, and invoices matched to what was ordered and received.
Configuration management (CMDB)
Map a business service step by step
(Business+)
Start with a service such as email, ERP or payroll, pick a starting template (cloud-first, office-based, hybrid or multi-location) and connect the hardware, applications, databases, licences and cloud resources behind it.
Relationships between configuration items
(Growth+)
Record what runs on, connects to or is backed up by what — across hardware, software licences, cloud resources and other configuration items.
Impact view
(Business+)
"If this fails": the business services and configuration items directly affected, and the connected ones that might be affected.
CMDB health checks
(Business+)
Configuration items with no owner, nothing connected, missing key details or not reviewed recently — so the CMDB stays accurate.
Change history on every configuration item
(Growth+)
Who created it, and who added or changed its relationships and services, with dates.
Agentless network discovery
(Enterprise)
Run a small collector inside your network on a schedule; devices it finds wait for your review before they are added.
An IT service catalog
(Business+)
The business and IT services you deliver, each with its own criticality.
Physical Asset Audits
Growth and aboveScoped physical audits
(Growth+)
Launch an audit by department, location, or category, with an optional due date.
Scan-based reconciliation
(Growth+)
Record scans against your expected list; unmatched scans become unregistered finds you can turn straight into new asset records.
A dedicated discrepancy queue
(Growth+)
Track missing and unexpectedly-found assets to resolution, with notes and a clear trail.
Audit close-out
(Growth+)
A full summary of results once an audit is complete.
Depreciation & Financial Tracking
Automatic straight-line depreciation
(All plans)
Book value calculated from purchase cost, date, and useful life, and kept up to date automatically.
Tenant-wide default useful life
(All plans)
Set once, applied automatically to any asset that doesn't have its own value specified.
AMC & warranty tracking
(All plans)
Both with proactive expiry alerting.
Total Cost of Ownership reporting
(All plans)
Purchase, maintenance, and service costs rolled up by asset category.
Reporting & Analytics
Build-your-own report builder
(Business+)
Pick what to report on, the columns and filters, group by one or two fields with counts, totals and averages, and add a chart. Save reports and share them with your team, download CSV or PDF, or print.
A live KPI dashboard
(All plans)
Utilisation rate, licence seat compliance, disposal-certificate records, audit completion and TCO by category — all computed live.
An at-a-glance main dashboard
(All plans)
Assets by status, license counts, and everything expiring soon, in one place.
An "Expiring Items" screen
(All plans)
Every license, warranty, and maintenance contract approaching expiry, with a lookback window you control.
A "Cost of Waste" report
(All plans)
Exactly how much you're spending on unused, purchased-but-unallocated software seats, broken down by vendor.
An IT Security Hygiene dashboard
(All plans)
Flags active assets missing a security agent, missing device management, never imaged, or running an end-of-life operating system.
A full, tenant-wide audit log report
(Business+)
Every recorded change across assets, licences, users, vendors and more, in one filterable view, with export.
Per-record change history
(All plans)
A complete change log on every individual asset, license, and other record.
Self-Service Data
Full tenant data export, on demand
(All plans)
A complete export of your organization's data, delivered as a secure, one-time download link.
Team & Access Management
Simple, secure user provisioning
(All plans)
Invite a teammate by email; they set their own password via a secure link.
Role-based access with individual overrides
(All plans)
Sensible role defaults, plus the ability to grant or revoke any specific permission for a specific person.
Department & location management
(All plans)
Organize your structure with cost-center codes and addresses, referenced consistently everywhere.
An assignee directory
(All plans)
Track assets assigned to people or pooled equipment, even without a system login.
Self-service password management
(All plans)
Change your password anytime, or reset it securely if forgotten.
Security
Multi-factor authentication (MFA)
(All plans)
Any user can turn on TOTP-based MFA, with QR set-up and one-time recovery codes.
Require MFA
(All plans)
Make MFA compulsory for administrators only, or for everyone in your organisation.
History on every record
(All plans)
Who changed what, and when, on each record's History. The organisation-wide change log is under Reporting.
Encrypted storage of sensitive fields
(All plans)
Standard on every record type that needs it, like license keys.
Integrations & API
Self-service API access
(Growth+)
Request a token with a specific set of permissions; an approver reviews it and the token is revealed once for safe storage.
A full, versioned REST API
(Growth+)
Programmatic access to assets, licenses, and configuration items, scoped exactly to what each token was granted.
Tokens that expire
(Growth+)
Every token has an end date and must be renewed — nothing stays valid forever.
Raise a support ticket from an asset or license
(Business+)
Pre-filled with full context, landing straight in your Ticketing queue.
View linked support tickets inline
(Business+)
See every ticket related to an asset or license without leaving ITAM.
Move between ITAM and Ticketing
(All plans)
Without signing in again.
Built-in Knowledge Base search & Contact Support
(All plans)
Search shared help content and reach support, right from inside the product.
Microsoft 365, Entra ID and Intune
(Business+)
Connect your Microsoft account once: devices and their installed apps come in from Intune, and licence use from Microsoft 365. Read only — nothing is changed there.
AI
Use your own Claude or ChatGPT
(Growth+)
Connect your organisation once; each person adds Kanishu to their own Claude or ChatGPT and asks in plain words. It reads only what that person's login may see, and it can't change anything. Uses their own AI subscription — Kanishu doesn't charge for AI.
Ask AI about this record
(Growth+)
On a record's page, open Claude or ChatGPT with a question about it already written. Only the record's reference goes in the link, never its contents.
AI inside Kanishu, with your own AI key
(Business+)
Add your organisation's own OpenAI, Anthropic or Google Gemini key and ask questions in a chat panel right in the product, as yourself. You choose which kinds of data AI may read and set a monthly limit; your provider bills you for what you use.
Help with the page you're on
(Business+)
On any page, ask your own AI to improve what you're writing — a policy statement, the steps of a change, a vendor question — or to explain what you're looking at. It sees the form as you type it, saved or not, and suggests wording for you to use; it never fills anything in itself. Your administrator decides whether pages are shared at all, and passwords, keys and sign-in pages are never sent.
AI that only reads
(Growth+)
AI in Kanishu never changes a record by itself: a suggested change waits for a person to approve it. Passwords and keys found in records are hidden before anything is sent, and you choose which kinds of data AI may read.
Security
Each organisation's business records are kept in its own database, separate from every other customer's.
Multi-factor authentication any user can turn on; on Business and above, admins can make it compulsory.
Role-based access, adjustable person by person, permission by permission.
A history on every record — who changed what and when — in a chained audit log, so a later edit to the log is detectable.
Secrets you give a product, such as integration passwords and API keys, are encrypted at rest and never shown again once saved; an API token is shown once, when it is issued.
Plans & pricing
Capabilities marked "All plans" above are in every plan; higher plans add capacity and the capabilities marked with the plan they start on.
Starter
INR 2,499 /mo
Growth
INR 6,999 /mo
Business
INR 16,999 /mo
Enterprise
INR 29,999 /mo
Full plan comparison
| Included | Starter | Growth | Business | Enterprise |
|---|---|---|---|---|
| Managed assets | Up to 100 | Up to 500 | Up to 2,000 | Unlimited |
| Users who can make changes (viewers and auditors are free; more at ₹499 a user a month) | 3 | 3 | 5 | 10 |
| File storage | 2 GB | 10 GB | 50 GB | 250 GB |
| API calls a day, per function | — | 500 | 5,000 | Unlimited |
| API clients (integrations without a login) | — | 2 | 5 | 20 |
| Asset lifecycle management | ||||
| Software license management | ||||
| Depreciation & TCO reporting | ||||
| Team management, MFA for any user, moving between products & Knowledge Base | ||||
| Bulk CSV import | ||||
| KPI dashboard and full data export | ||||
| Require MFA (for admins only, or for everyone) | ||||
| Email support (first reply within 3 business days) | ||||
| CMDB: configuration items and relationships | — | |||
| Procurement & vendor management | — | |||
| Self-service API access | — | |||
| Physical asset audits | — | |||
| Your own Claude or ChatGPT with Kanishu (AI connector) | — | |||
| Report builder with grouping, charts, saved reports and PDF | — | — | ||
| Organisation-wide change log and export | — | — | ||
| Deep cross-product integrations | — | — | ||
| Service maps, impact view and CMDB health checks | — | — | ||
| Multi-currency purchases | — | — | ||
| Joiners, movers and leavers (People) | — | — | ||
| Single sign-on with your identity provider (SAML: Entra ID, Google, Okta) | — | — | ||
| AI inside Kanishu with your own AI key | — | — | ||
| Microsoft 365, Entra ID and Intune connection | — | — | ||
| Reclaim unused Microsoft 365 licences | — | — | ||
| Installed software reconciliation | — | — | ||
| Refresh planning and end of support | — | — | ||
| Network discovery (collectors and discovered devices) | — | — | — | |
| Signed API requests (an HMAC on every call) | — | — | — | |
| Priority support (first reply within a business day) | — | — | — | |
| Customs bonding (bonded premises, bonds, re-export) | — | — | — | |
| Automatic login changes for joiners and leavers | — | — | — |
Add-ons — more capacity without changing plan
| Add-on | Price | Available on |
|---|---|---|
| +250 managed assets | ₹1,999 a month | Every plan that limits it |
| +1 user | ₹499 a month | Every plan that limits it |
| +10 GB storage | ₹990 a month | Every plan that limits it |
Storage packs are bought, never metered, and end with the subscription. At renewal, enough packs are kept for the files you have stored; nothing is ever deleted because of a storage limit — over the limit, only new uploads wait until there is room.
Questions
Can we bring our existing spreadsheet in?
Yes. A guided CSV import maps your columns; the whole file is checked first and imported all or nothing, so you never end up with half a file.
Can I buy just this product?
Yes. Every Kanishu product is sold and billed on its own. Start with one and add others later from the same account — no bundle.
Do the products share one sign-in?
Your team moves between the Kanishu products your organisation uses without signing in again. Each product keeps its own roles and permissions, and People keeps one directory of your staff for all of them.
What happens when we reach a plan limit?
Your admins get an email at 80% and again at 100% of a limit. Nothing is deleted: at the limit you can't add more until you free some up or upgrade, and the usage is shown on your My Plan page.
Do you issue GST invoices?
Yes — a GST tax invoice in rupees for every payment.
What support do you offer?
Support is by email, from inside the product (Contact Support) or by replying to our emails. We reply within 3 business days on every plan, and within 1 business day on plans that include priority support. Business days are Monday to Friday, 9:00 to 17:00 India time. We don't offer chat or phone support.
Using more than one part of the suite?
See how IT & Business Asset Management connects with the rest of the suite — one account, single sign-on, and cross-linked records.
How the suite works together